Welcome to the login for NZ Ethics RM

Hello researchers,
Some more updates for the HDEC and SCOTT forms:
HDEC Form
More fixes to the screening section . If you still get no or more than one pathway please email ethicsrm@health.govt.nz
The single line text fields for questions C2, D5, D6.1, D12, D13.2 and D15 have been replaced with multiline text boxes without character limits. Please note if you have answered these questions and not submitted your form your answer will likely disappear. It is recommended to export your application as a PDF before updating so you can copy and paste the answer in again.
HDEC Progress Report Form:
A text box has been added to question PR14 (insubstantial changes/protocol deviations)
HDEC Notification of Conclusion form:
It is now possible to submit the form without uploading any supporting documents.

SCOTT Form

Additional options for study categories have been added including not applicable. These are no longer mandatory to answer in order to submit the form.
SCOTT Post-Approval Form:

Miscellaneous / insubstantial documents can now be uploaded. 

Please log in using the 'Log in' button on the top right-hand corner of this page.

Note on automated out of scope letters - letters are working as intended but the formatting is still being ironed out.

Note on progress reports - we are aware of the issue with progress reports requiring a mandatory non-substantial supporting document and a safety report for cases where they are not relevant. Please add a supporting document stating 'no non substantial amendments' etc. for the time being - we will remove this requirement in due course. 

ETHICS RM enables us to make changes easily, however, they require a 'refresh' for users - so we will wait a few days to check for further bugs and then release an update.

All updates will be listed here. Bug fixes will not invalidate or affect you studies, and any substantive changes will involve a lead in time.

Two ETHICS RM training videos are available.

In the first part of this introduction to ETHICS RM, we provide step by step guidance on account creation and login, creating, submitting, recalling applications and the main work area screen. https://youtu.be/0QdYTCioDUo 

In the second part of this introduction to ETHICS RM, we provide step by step guidance on sharing, transferring form to colleagues and system 'roles', creating post-approval items and existing applications from online forms. https://youtu.be/SxxOQVz0HMk

If you encounter any issues issues please email ethicsrm@health.govt.nz 

Your study documents

The data migration from our former IT system (Online Forms) to ETHICS RM happened over two weekends. The first weekend brought all ETHICS RM study data and meta data. The second weekend starting 4 September migrated all supporting documents. 

As of 8 September, you are now able to open all supporting documents.

Provisional approved studies

For studies that are currently provisionally approved before 1 September - you will need to submit your documents via email to HDECS@health.govt.nz with ‘Response to Provisional Approval PRE ETHICS RM’ in title.

Going forward, all new provisional approvals will be submitted through ETHICS RM. The HDECs Secretariat will upload the documents and send them for review.

More information about ETHICS RM is available at: https://ethics.health.govt.nz/ethics-review-manager/ethics-review-fact-sheet/

HDEC application volume and meetings

We have experienced an all-time high of HDEC submissions over the last 2 months and expect this to continue through until the end of the year. We held an additional meeting on 31 August and will seek to hold more meetings.

Please appreciate that many ethics committee members are busy during COVID-19 Level 3 and 4.

We can assure you we are doing everything we can to hold additional meetings and will keep you updated on what meetings are full.

Currently, September full HDEC meetings are nearly 100% full, with 12 applications, the limit in our SOP.

Once we assess the submissions from 1 September we will update you again on our website and splash page (ETHICS RM home page).